Virtual board and remote work meeting appear to be here for the long run, as the pandemic forces companies to adjust to new working methods. The flexibility of a virtual meeting allows for attendees to be able to participate without having consider the restrictions on travel or quarantine times, as well as reducing costs from flights and hotels.

Online meetings are simple to set up and have become frequent among mission-driven organizations that want to maintain their communication despite the COVID-19 Crisis. It is crucial to know the pitfalls of digital meetings in order to avoid them and make your online board meetings most effective.

The most important thing to consider is the software platform you select to host your hybrid or virtual board meetings. Select a platform with the Waiting Room feature that guards your meeting from non-authorized participants and only admits participants who are invited by the meeting host or co-host. Train your board members so they are familiar with the technology.

Encourage your board members to utilize a headset or speakerphone during the meeting. They should also tidy their offices so that it looks camera-ready and free of personal photos and other distracting items. Remind them to sit on chairs instead of their bed or couch. This will make them appear more professional and presentable throughout the meeting. Additionally, encourage them speak up at the beginning of the meeting so everyone can hear them and start off the meeting in a positive way.

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