Document storage and distribution software assists companies manage the lifecycle of digital documents and files such as storing them, searching for the files and distribution to authorized users. Centralizing and storing these documents in a secure, single repository boosts efficiency and productivity and lowers costs by eliminating the need to buy and store physical storage spaces and filing cabinets.

Businesses must also have a filing management system that enables them to retrieve important documents quickly and efficiently. This is accomplished by the availability of various search options, such as boolean searches and full text search, and the ability filter results based on attributes of the document or metadata.

The ability to quickly locate and retrieve documents will save workers valuable time and reduces overall cost of labor. This is particularly crucial for businesses that depend on documents to meet regulations and internal procedures for manufacturing, as well as healthcare.

The security capabilities of a file management system are important to take into consideration. These include audit capabilities that allows companies to see who has accessed the file, when and how it was modified, and who is responsible for changes. This helps businesses ensure that files are not altered with or stolen.

Additionally the file management system should be able to import both digital and paper files in different formats and provide the ability to convert them into more standard documents such as PDFs. It is also important to ensure that the file selecting top online storage platforms management system is compatible with the most well-known formats for files used in company workflows.