When distributing files, be aware of a few points if you are handling sensitive information. First, only send people the information they need access to. This will reduce the chance that your personal information is in the wrong hands during the aftermath of a data leak or breach. Second, you should use software that block unauthorised editing of documents. If you and someone else are working on an Excel spreadsheet together There are software that will secure the document while editing. This helps prevent malicious or accidental changes, and ensures accuracy of the numbers.

It is also recommended to eliminate files you don’t need and use encryption to make certain that any unauthorised access is inaccessible should data is stolen on the way from your database to a recipient. Utilizing platforms that guarantee to keep your data secure and secure means that only authenticated users can access the data, edit it and delete it and the platform will automatically encrypt information as it moves between databases and users.

This feature not only provides security and peace of mind knowing your data is safe it also eases the burden and enhances the user experience for users by removing the requirement for them to build an online portal. Like Portal Share Safe, the files shared through Share Safe are also encrypted to protect against unauthorized viewing. Instead of having to log into a portal URL to download files, they can enter your firm-specific URL to gain access.