If you secure document sharing with ultimate data room solution have to share sensitive information online with a variety of parties, using a virtual data room is the most secure way to do it. You can control who can access what in a safe environment, and they also have auditing tools that make it simple to monitor who has access to files. They also provide advanced security measures such as encryption, two-factor authentication and watermarks that can deter unauthorised file sharing and data leaks.

Many businesses choose to use free cloud storage tools and web-based file sharing for their data sharing requirements however, they don’t have the ability to set permissions in granular fashion, auditing capabilities and watermarking capabilities that data rooms have. If you’re trying to raise capital to close a deal or sell your business, you don’t want confidential information to fall into the wrong hands.

If you require a preparation data room, portal or primary due diligence data room, the best VDR providers offer a suite of reports that allow administrators to easily track user activity – from who has viewed what and when. This is vital when working with an outside party to ensure security of confidentiality, particularly once the room is closed.

Furthermore there are top VDR providers allow you to specify whether the document can be printed, viewed or downloadable from the site, which is useful when working with a buyer that has strict requirements for data. They can also add dynamic watermarks to the pages of printed or viewed documents to guard against data leaks.