Board Meetings: Facts

Some boards follow a certain agenda structure because it’s the method they’ve used for years. This can be a time-waster. While the format boardroomideas.info/what-is-reasonable-notice-for-a-board-meeting of your board meetings should not be the sole rule, there are a few key things to consider to ensure that your discussions are productive and produce outcomes.

Getting the right information in front of your board members in advance is essential to a successful meeting. This often means sending your board a detailed package prior to the meeting, so they can familiarize themselves the subjects to be discussed. This will help them arrive at the meeting in a state of readiness to engage in a thoughtful discussion, rather than trying to catch up when an agenda is being prepared.

It’s also an excellent occasion to distribute bios of board members and other relevant documents such as organizational policies, bylaws, and annual budgets ahead of time. This will ensure that your board is prepared for these issues and will save time at the meeting.

It is important that all agenda items are addressed during the meeting. The discussion of tangential issues can take up a significant amount of time to the meeting. If the agenda item is ignored in the future, it could have significant implications for the business. The board must also approve the draft minutes. It’s essential to avoid misrepresentation especially if the draft is from someone who was present at the meeting.