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As businesses accumulate and process huge volumes of paper documents each day, document management systems offer an essential solution. They automatize processes, decrease costs and increase productivity. The top document management platforms also come with valuable tools such as the ability to control version, end-to-end records retention and eSignature that allow companies to have greater transparency and accountability in their workflows.

Document Management Systems Provide the latest in digital Security

In comparison to traditional paper files, the secure digital storage offered by a document management system means files are less likely to be lost or damaged. A central storage system for files lets employees access their files from anywhere using any computer connected to the internet that has the right credentials and permissions. This eliminates the need to send files back and forth via email which can be time-consuming and introduce additional errors into the process.

Collaboration Ease

Remote workers will find it particularly beneficial to be able work on the files they require from any location. In the past, sharing paper files with a client or colleague required that the file be mailed or faxed to them, which could take time away from their work and could result in confusion and miscommunication. Document management software enables teams to collaborate on documents remotely by providing instant, real-time access to the most current version of a document.

The result is increased productivity for all those involved in the process. It also reduces costs by reducing the need for filing cabinets in offices and printing, printers, ink and folders.